Privacy Policy

This Privacy Policy explains how we collect, use, disclose and protect personal data when you visit our site, enquire about our HR services or otherwise interact with our online platform. We process personal data in accordance with the General Data Protection Regulation, the Data Protection Act 2018 and other applicable Irish and European data protection laws.

Our services include HR consulting, recruitment, payroll management, employee relations and HR compliance. The personal data we process depends on how you use our site and whether you engage us to provide HR services.

Data Controller

For personal data collected through our site and in connection with our services, we generally act as the data controller. Where we process personal data on behalf of an employer or another client, that client may be the controller and we may act as its processor. In those circumstances, our processing is governed by the applicable service agreement and the controller’s instructions.

Personal Data We May Collect

Depending on your relationship with us, we may process the following categories of personal data:

• Identification and professional details, such as your name, job title, employer and employment history.
• Contact and business information provided when you make an enquiry or discuss our services.
• Recruitment information, such as CV details, qualifications, skills, references and information relevant to a role.
• Payroll and employment information required to provide payroll or HR administration services on behalf of a client.
• Information relating to employee relations, workplace matters, investigations or HR compliance where this is necessary for an agreed service.
• Technical and usage information, such as browser type, device information, approximate location and interactions with our site.

Please avoid providing special category data through our site unless it is specifically requested and necessary for a lawful HR service. Special category data may include health information, trade union membership, biometric information, racial or ethnic origin, religious beliefs or information concerning sexual orientation.

How We Collect Personal Data

• Directly from you when you use our site, submit an enquiry or discuss a service with us.
• From our business clients where we provide recruitment, payroll, employee relations or compliance services.
• From candidates, referees, professional contacts or publicly available professional sources where permitted by law.
• Automatically through cookies and similar technologies, subject to your choices where consent is required.

Purposes and Legal Bases

We use personal data only where we have a lawful basis and for purposes such as:

• Responding to enquiries and assessing whether our HR services meet your requirements, based on steps taken at your request or our legitimate interests.
• Entering into and performing contracts for HR consulting, recruitment, payroll management, employee relations or HR compliance.
• Delivering services to our clients and managing associated records, based on contractual necessity, legal obligations or legitimate interests.
• Meeting obligations relating to employment, payroll, tax, accounting, health and safety or other applicable laws.
• Protecting our rights, preventing fraud, maintaining security and managing our business, based on legitimate interests.
• Sending promotional information where permitted by law and, where required, with your consent.
• Using non-essential cookies or similar technologies where you have provided consent.

Sharing Personal Data

We may share personal data where necessary and lawful with:

• Our clients, candidates, referees or professional advisers where this is necessary for an agreed HR service.
• Service providers that support our technology, payroll, recruitment, document management, hosting or professional operations.
• Government bodies, regulators, courts, law enforcement agencies or other parties where disclosure is required by law.
• A purchaser or successor in connection with a merger, sale, restructuring or transfer of our business.

We do not sell personal data. We require service providers to protect personal data and process it only for authorised purposes.

International Transfers

Where personal data is transferred outside the European Economic Area, we will use a lawful transfer mechanism, such as an adequacy decision, standard contractual clauses or another safeguard recognised under applicable data protection law.

Data Retention

We retain personal data only for as long as necessary for the purposes described in this policy, to provide services, meet contractual and legal obligations, resolve disputes and enforce agreements. Retention periods vary according to the type of information and the relevant legal or business requirements. We securely delete or anonymise information when it is no longer required.

Your Data Protection Rights

Subject to legal conditions and exemptions, you may have the right to:

• Request access to the personal data we hold about you.
• Request correction of inaccurate or incomplete personal data.
• Request erasure of personal data where there is no lawful reason for continued processing.
• Request restriction of processing in certain circumstances.
• Object to processing based on legitimate interests or to direct marketing.
• Request portability of certain personal data supplied by you.
• Withdraw consent at any time where processing is based on consent.

To exercise your rights, please write to us at the physical address below. We may need to verify your identity before responding. You also have the right to lodge a complaint with the Irish Data Protection Commission or another competent supervisory authority.

Cookies and Similar Technologies

Our site may use essential cookies to operate securely and remember necessary settings. With your consent where required, we may also use analytics or other non-essential technologies to understand site usage and improve our online platform. You can manage non-essential cookie preferences through the controls provided on our site or through your browser settings.

Security

We use appropriate technical and organisational measures designed to protect personal data against accidental loss, unauthorised access, alteration, disclosure or destruction. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

Children’s Data

Our site and services are intended for adults and organisations. We do not knowingly collect personal data from children through our site. If you believe a child has provided personal data, please contact us so that we can assess and remove it where appropriate.

Changes to This Policy

We may update this Privacy Policy to reflect changes in our services, legal requirements or data-handling practices. The updated version will be published on our site, and material changes will be communicated where required by law.

Contact Us

For privacy questions or requests relating to your personal data, write to us at: